| Post/Job Title |
Professional Assistants - Library |
| Job Type |
Contractual – Non-Teaching |
| No. of Positions |
5 positions |
| Principal Accountabilities & Responsibilities |
A) Acquisition & Technical Services: Assist the section in-charge in the following tasks
- Review policies and procedures and recommend to the library committee for approval
- Keep track of latest developments in collection management, especially related to assessment, subject expertise, and pricing models
- Innovation in metadata management: open linked data, indexing in searching platforms and enabling discovery in utilities and indexes
- Identify and develop inter and intra-institutional benchmarks to evaluate and identify strategic directories in collection management, allocate and manage acquisition funds, and ensure that funds are aligned with the collection strategies
- Collect, compile and analyze extensive data on collections and transactions to facilitate informed decisions on collection development
Software: Virtua, Koha, Coral, ERMS, Libinsight CMS, Libwizard, Libanswers, SUMMON, lean library, best bets, RemoteXs/MyLOFT.
B) Electronic Resource Management: Assist the section in-charge
- Organizing digital library collections and databases by tagging, cataloging, and creating metadata using industry-standard software programs: Summons discovery, best bets, lean library, personal reference manager, Google scholar, etc.
- Establishing policies regarding copyright laws and fair use of copyrighted materials for curriculum assistance
- Analyzing user needs in order to recommend improvements to existing digital library services or development of new services
- Maintaining an inventory of digital library resources and ensuring they are available to users when needed: A to Z listing, subject guides, handouts, directories, etc.
- Conducting research to identify new technologies related to digital libraries: Open journal systems, open monograph system, Dspace, Dataverse, Digital commons, etc.
- Providing reference assistance to patrons by answering questions regarding how to use library resources FAQs, online chat, ask us
- Developing training materials for staff on the use of digital library resources
- Participating in community events such as workshops or public speaking engagements to promote the library's digital offerings
- Developing policies and procedures for managing digital library collections: collection development policy for datasets, databases, and journals
Software: Remote access, Discovery Services, Best bets, Full text Finder, Quick Finder, Libwizard, Libanswers, Subject guides, Dspace.
C) Digital Library Services: Assist section in charge in the following tasks
- Services for Faculty and Doctoral Students
- Obtaining permissions for HBS Cases & Other Materials
- Interlibrary Loan
- Archiving Faculty Research
- Copyright Assistance
- Orientation Sessions
- Data Retrieval/Literature Search
- Faculty Purchase request
- Data Acquisition and Licensing
- Subject bibliographies on demand
- Data Retrieval from Financial databases
- New Accessions & Recommendation Bulletin
- Services for Students
- Assignment/ Project Assistance
- One shot orientation
- Hands on Training on special databases
- Tutorials on Searching platforms, Company and Industry Research
- Remote/off-campus access
- Company and Industry Research Assistance
- Library tours
- New accession bulletins
- Article and literature search
- Borrowing and interlibrary loan
- Guides on locating information
- New Accessions
Software: Remote access, Discovery Services, Best bets, Full text Finder, Quick Finder, Libwizard, Libanswers, Subject guides, Dspace.
D) Circulation and Patron Services: Assist the section in charge in the following tasks
- Stack Maintenance: Ensure stacks are properly maintained by stack assistants and shelves are rectified on weekdays, holidays, and weekends
- Weeding out old newspapers and magazines every six months
- Send emails to faculty upon books received from the acquisition section, those borrowed by secretaries on their behalf, and the availability of reserved or requested books
- Send overdue notices to faculties every month
- Manage Interlibrary loans for print books/book chapters/journals, including IIM Union Catalogue requests
- Organize displays of faculty publications, new arrivals, working papers, newspapers, magazines, and recently circulated books
- Ensure that user queries are received through library email, telephone, and walk-ins daily
- Create user guides and FAQs for the circulation section and external members
- Collect overdue fines, book loss payments, photocopying charges, and token loss fees, and deposit these into the accounts section monthly
- Create and update patron records for staff/faculty/interns and program students' ID cards received from the department
- Track attendance for print newspapers and process related invoices
- Send damaged books to the bindery
- Compile Statistics of all patron services
- Space Bookings: Standalone Databases, Discussion Rooms, Kindle
- Footfall Tracking
- Transaction Logs in ILS
- Track User Queries Via email, Telephone & Walk-ins
- External Membership
- Virtual footfalls of library platforms
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| Key Skills and Ability Requirements |
A) Acquisitions & Technical Services:
- Collection development policy
- Strategies and assessment
- Balanced collection
- Technical processing
- Managing gifts and Donations
- Weeding and de-selection
- Building a collection of datasets, eBooks, books, audiovisual content, and technical reports
- Cataloguing and classification of the books
- Statistical reports on budgets, vendors' performance
- Usage of resources including eBooks
- Knowledge of the latest standards in technical services
B) Electronic Resource Management:
- Knowledge about models and frameworks of electronic resources lifecycle
- Knowledge of managing budgets, encumbrances, integrated library management systems, splitting of funds, and adjusting discrepancies between fiscal and calendar year
- Knowledge of licensing and legal framework, implications of archival rights, perpetual access, etc.
- Extensive knowledge of metadata, systems of cataloging and indexing, classification, etc.
- Experience with bibliographic and other utilities to record metadata, CONSER guidelines, open linked data, ILL guidelines, COUNTER
- Awareness about trends in open access and various flavors of OA
Technology
- Theoretical knowledge of technologies, hardware, and software underlying provisions of access for E-resources especially
- Link resolver, metasearch, discovery services; cloud computing, Proxy access, text and data mining, protocols and APIs, etc.
- Internet protocols (IP) and file transfer protocols (FTP)
- OpenURL/z39.50
- Central authentication services (Shibboleth)
- Ezproxy/remote access
- Electronic data interchange (EDI)
- Open Archives Initiative – Protocol for Metadata Harvesting (OAI-PMH)
Research Assessment
- Understand the range of data generated by ER from the sources and vendor websites
- Analyze and interpret the data using any application
- Current and potential use of the purchases
- Use bibliometric studies for assessment
- Identify unique content and check for duplication
- Analyze queries of users
Software: Virtua, Koha, Coral, ERMS, Libinsight CMS, Libwizard, Libanswers, SUMMON, lean library, best bets, RemoteXs/MyLOFT.
C) Digital Library Services:
- Lib Technologies: Dspace, Discovery, A to Z CMS, LibGuides, Proxy server, ILS, FAQs, etc., and other similar applications
- Electronic Resources: Features of E-journals, E-books, Database, E-Databases, AV resources, Various types of access to e-content, Metadata schemas and formats
- Access and Privilege of E-content: Types of Access: IP, proxy,/Remote, user registration, etc.
- Library Websites: Navigation, ability to assist users in identifying platforms and content
- Digital Preservation: Understand the concept of Archives, perpetuity and coalitions in digital preservations, Understand the file formats for preservation
- Copyright: Basic tenets of copyright and IPR
- Union Catalogue: Concept of union catalogue, consortia, and benefits, ILL AND DDL
- Other IT Tools: Basic knowledge about any ERMS, subject guides, chat, ask a librarian
D) Circulation and Patron Services:
- Memberships Patron records: Configuring and customizing self-checkout kiosk (RFID) in Updating the interface or protocols for smooth transactions
- Access and Privileges: Review of policies
- Borrowing, Renewals, Requests, Resources: Configure, Customize, and assess requirements
- Communication: Ability to guide users to appropriate web resources answer basic queries on chat
- Inter Library Loan: Explore ILL network
- Resources and Location: Basic searching skills in all business information resources; tools and other searching platforms
- Referral/ Help: Inventory and stack management, subject guides, content analysis
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| Qualification and Personal Profile |
The candidate should be a Postgraduate in Library Science/Information Science/Documentation Science from a recognized university/institute with proficiency in computerized library service.
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| Compensation |
The compensation will be equivalent to level 5. The compensation will be fixed based on IIMB Contract Appointment Rules.
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| Application Instructions |
Interested candidates may fill the application using the link: Apply Here.
The closing date for applications is 5th July 2024.
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